| (a) Applicability. The small contract process described
under this section may be used for an architectural, engineering,
or surveying services contract that meets the following requirements:
(1) the contract is not subject to §9.35 of this
subchapter (relating to Federal Process);
(2) the contract value does not exceed $750,000 in
total;
(3) the selection type is single contract; and
(4) the contract type is specific deliverable.
(b) Administrative qualification. Section 9.34(b) of
this subchapter (relating to Standard Process) applies to contracts
under this section.
(c) Consultant selection team. Section 9.34(c) of this
subchapter applies to contracts under this section.
(d) Request for qualifications (RFQ). Not fewer than
14 calendar days before the solicitation closing date, the department
will post on a web-based bulletin board an RFQ providing the contract
information and specifying the requirements for preparing and submitting
a statement of qualification.
(e) Statement of qualification (SOQ). To be considered,
an SOQ must comply with the requirements specified in the RFQ.
(f) Replacements. An individual proposed as a replacement
for the prime provider project manager or a task leader must be designated
in the SOQ and must satisfy the applicable precertification and NLC
requirements.
(g) Qualification for evaluation.
(1) The department may disqualify an SOQ if the department
has knowledge that a firm on the project team or an employee of a
firm on the project team is the subject of a final administrative
or judicial determination that the firm or employee has violated a
statute or rule of a state licensing entity related to occupational
or professional conduct.
(2) If an SOQ is not disqualified under paragraph (1)
of this subsection, the CST will screen the SOQ to determine whether
it complies with the requirements specified in the RFQ. Each SOQ that
meets these requirements will be considered responsive to the RFQ
and evaluated.
(h) SOQ evaluation. The CST will evaluate the responsive
SOQs according to the following selection criteria specified in the
RFQ. These criteria may include:
(1) project understanding and approach;
(2) the prime provider project manager's experience
with similar projects;
(3) similar project-related experience of the task
leaders responsible for the major work categories identified in the
RFQ;
(4) past performance scores in the CCIS database for
department contracts reflecting less than satisfactory performance;
and
(5) other qualifications-based criteria approved by
the Design Division.
(i) Selection.
(1) Basis of final selection. The CST will select the
best qualified provider, as indicated by the SOQ scores.
(2) Tie scores. The managing officer will break a tie
using the following method.
(A) The first tie breaker is the scores for the selection
criterion with the highest RIF.
(B) The remaining selection criteria will be compared
in the order of decreasing RIF until the tie is broken.
(C) If the providers have identical scores on all of
the selection criteria, the provider will be chosen by random selection.
(3) Submittal of selection. Section 9.34(j)(3) of this
subchapter applies to this section.
(4) Notification. The department will:
(A) provide written notification to a prime provider
selected for contract negotiation and arrange a meeting to begin contract
negotiations;
(B) provide written notification to each prime provider
that was not selected, notifying the provider of the non-selection;
and
(C) publish the selected provider on a web-based bulletin
board.
(5) Appeal. Section 9.34(j)(5) of this subchapter applies
to this section.
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