| (a) A Board shall ensure that providers are given written
notice of and agree to their responsibilities, reporting requirements,
and requirements for reimbursement under this subchapter prior to
enrolling a child.
(b) Providers shall:
(1) be responsible for collecting the parent share
of cost as assessed under §809.19 before child care services
are delivered;
(2) be responsible for collecting other child care
funds received by the parent as described in §809.21(2);
(3) report to the Board or the Board's child care contractor
instances in which the parent fails to pay the parent share of cost;
and
(4) follow attendance reporting and tracking procedures
required by the Commission, Board, or, if applicable, the Board's
child care contractor. At a minimum, the provider shall:
(A) document and maintain a record of each child's
attendance and submit attendance records to the Board's child care
contractor upon request;
(B) inform the Board's child care contractor when an
enrolled child is absent; and
(C) inform the Board's child care contractor that the
child has not attended the first three days of scheduled care. The
provider has until the close of the third day of scheduled attendance
to contact the Board's child care contractor regarding the child's
absence.
(c) Providers shall not charge the difference between
the provider's published rate and the amount of the Board's reimbursement
rate as determined under §809.21 to parents:
(1) who are exempt from the parent share of cost assessment
under §809.19(a)(2); or
(2) whose parent share of cost is calculated to be
zero pursuant to §809.19(f).
(d) A Board may develop a policy that prohibits providers
from charging the difference between the provider's published rate
and the amount of the Board's reimbursement rate (including the assessed
parent share of cost) to all parents eligible for child care services.
(e) Providers shall not deny a child care referral
based on the parent's income status, receipt of public assistance,
or the child's protective service status.
(f) Providers shall not charge fees to a parent receiving
child care subsidies that are not charged to a parent who is not receiving
subsidies.
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