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RULE §108.1013Periodic Reviews

(a) Each periodic review must be conducted by individuals that meet the requirements in 34 CFR §303.343(b) (relating to IFSP Team meetings and periodic reviews) and completed in compliance with 34 CFR §303.342(b) (relating to Procedures for IFSP development, review, and evaluation). The periodic review may be carried out by a meeting or by another means that is acceptable to the parents and other participants.

(b) Additionally, the child's record must contain documentation of all IFSP team members' participation in the periodic review. Participation in the periodic review may be accomplished by a team member attending the meeting, face-to-face or by telephone, or by providing input and information in advance of the meeting. If a team member participates by means other than a face-to-face meeting, he or she must provide their most recent observations and conclusions about the child to the service coordinator. He or she must document in the child's record how this information was communicated to the service coordinator. If the team member is an LPHA who is not providing ongoing services to the child, he or she must have assessed the child within the previous 30 days.

(c) A periodic review is required every 6 months at a minimum.

(d) Additional periodic reviews of the IFSP are conducted more frequently than six-month intervals if requested by the parent or other IFSP team members.

(e) The periodic review of the IFSP consists of the following actions, which must be documented in the child's record and provided to the parent:

  (1) a review of the IFSP outcomes;

  (2) a description of the child's current functional abilities and progress toward meeting each outcome;

  (3) a review of the current needs of the child and family;

  (4) the development of new outcomes or the modification of existing outcomes, as appropriate, which must be dated and attached to the IFSP; and

  (5) the reasons for any modification to the plan or the rationale for not changing the plan.

(f) If the IFSP team adds transition steps and services as part of the periodic review, the team must follow the requirements in §108.1207(d) of this chapter (relating to Transition Planning).

(g) If the team determines that changes to the type, intensity, or frequency of services are required:

  (1) the team completes a DARS required IFSP Services Page and provides a copy to the parent;

  (2) the team must document the rationale for:

    (A) a change in intensity or frequency of a service;

    (B) the addition of a new service; or

    (C) the discontinuation of a service; and

  (3) the contractor must continue to provide all planned early childhood intervention services not affected by the change while the IFSP team develops the IFSP revision and gathers all required signatures.

(h) If services remain the same, the documentation must describe the rationale for making no changes and for recommending continued services.

(i) If new outcomes are developed, the documentation must be provided to the parent.

(j) A change of service coordinator does not require a periodic review.

Source Note: The provisions of this §108.1013 adopted to be effective September 1, 2013, 38 TexReg 5524

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