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TITLE 40SOCIAL SERVICES AND ASSISTANCE
PART 1DEPARTMENT OF AGING AND DISABILITY SERVICES
CHAPTER 2LOCAL AUTHORITY RESPONSIBILITIES
SUBCHAPTER CCHARGES FOR COMMUNITY SERVICES
RULE §2.108Billing Procedures

(a) Monthly account.

  (1) The MRA must maintain a monthly account for a person that lists all services provided to the person during the month and the standard charges for the services. Each service listed must indicate whether the service is:

    (A) covered by Medicare third-party coverage;

    (B) covered by non-Medicare third-party coverage;

    (C) not covered by third-party coverage; or

    (D) identified for payment in the person's approved plan utilizing Social Security work incentive provisions.

  (2) If a person has exceeded the maximum third-party coverage benefit of a particular covered service, then that service is indicated as not covered by third-party coverage.

(b) Accessing funding sources. The MRA must access all available funding sources before using DADS funds to pay for a person's services. Funding sources may include third-party coverage, state and/or local governmental agency funds (e.g., crime victims fund), Qualified Medicare Beneficiary (QMB) Program, or a trust that provides for the person's need for community services.

(c) Billing third-party coverage. The MRA bills the person's third-party coverage the monthly account amount for covered services. If the MRA has negotiated a reimbursement amount with the third-party coverage that is different from the monthly account amount, then the MRA may bill the third-party coverage the negotiated reimbursement amount for covered services.

(d) Billing the person (or parent).

  (1) No third-party coverage. If the monthly account amount for services not covered by third-party coverage:

    (A) exceeds the person's MMF, then the amount is reduced to equal the MMF and the MRA bills the person (or parent) the MMF; or

    (B) is less than the person's MMF, then the MRA bills the person (or parent) the monthly account amount for services not covered by third-party coverage.

  (2) Medicare third-party coverage. Nothing in this paragraph is intended to conflict with any applicable law, rule, or regulation with which an MRA must comply.

    (A) The following amounts are added to equal the total amount applied toward the person's MMF:

      (i) the amount of all applicable co-payments and co-insurance for services listed in the monthly account as covered by Medicare third-party coverage;

      (ii) the amount Medicare third-party coverage was billed but did not pay because the deductible hasn't been met; and

    (B) If the total amount applied toward the person's MMF as described in paragraph (2)(A) of this subsection:

      (i) exceeds the person's MMF, then the amount is reduced to equal the MMF and the MRA bills the person (or parent) the MMF; or

      (ii) is less than the person's MMF, then the MRA bills the person (or parent) the total amount applied toward the MMF.

  (3) Non-Medicare third-party coverage.

    (A) Cost-sharing exceeds MMF. If the amount of all applicable co-payments, co-insurance, and deductibles for services listed in the monthly account as covered by non-Medicare third-party coverage exceeds the person's MMF, then the MRA bills the person (or parent) all applicable co-payments, co-insurance, and deductibles.

    (B) Cost-sharing does not exceed MMF.

      (i) If the amount of all applicable co-payments, co-insurance, and deductibles for services listed in the monthly account as covered by non-Medicare third-party coverage does not exceed the person's MMF, then the following amounts are added to equal the total amount applied toward the person's MMF:

        (I) the amount of all applicable co-payments, co-insurance, and deductibles; and

        (II) the monthly account amount for services not covered by third-party coverage.

      (ii) If the total amount applied toward the person's MMF as described in paragraph (3)(B)(i) of this subsection:

        (I) exceeds the person's MMF, then the amount is reduced to equal the MMF and the MRA bills person (or parent) the MMF; or

        (II) is less than the person's MMF, then the MRA bills the person (or parent) the total amount applied toward the MMF.

    (C) Annual cost-sharing limit. If the person (or parent) has reached the person's annual cost-sharing limit (i.e., maximum out-of-pocket expense) as verified by the non-Medicare third-party coverage, then the MRA must not bill the person (or parent) any co-payments, co-insurance, or deductibles, as applicable to the annual cost-sharing limit, for services covered by the non-Medicare third-party coverage for the remainder of the policy-year.

  (4) Social Security work incentive provisions.

    (A) If the person identified a payment amount for specific services in the person's approved plan utilizing Social Security work incentive provisions (i.e., Plan to Achieve Self-Sufficiency; Impairment Related Work Expense), then the MRA bills the person the monthly account amount for the specific services up to the identified payment amount. If the monthly account amount for the specific services is greater than the identified payment amount, then the remaining balance is applied toward the person's MMF.

    (B) The following amounts are added to equal the total amount applied toward the person's MMF:

      (i) any remaining balance as described in paragraph (4)(A) of this subsection; and

      (ii) the monthly account amount for services not covered by third-party coverage.

    (C) If the total amount applied toward the person's MMF as described in paragraph (4)(B) of this subsection:

      (i) exceeds the person's MMF, then the amount is reduced to equal the MMF and the MRA bills person (or parent) the MMF; or

      (ii) is less than the person's MMF, then the MRA bills the person (or parent) the total amount applied toward the MMF.

(e) Statements.

  (1) The MRA must send to a person (or parent) who has been determined as having the ability to pay monthly or quarterly statements that include:

    (A) an itemized list, at least by date and by type, of all services provided during the period;

    (B) the standard charge for each service;

    (C) the total charge for the period;

    (D) the amount paid (or to be paid) by each funding source; and

    (E) the amount to be paid by the person (or parent).

  (2) Unless requested otherwise, the MRA may not send a statement to a person (or parent) who has an ability to pay if the person (or parent) maintains a zero balance (i.e., the person (or parent) does not currently owe any money).

  (3) Unless requested otherwise, the MRA may not send a statement to a person (or parent) who has an inability to pay.


Source Note: The provisions of this §2.108 adopted to be effective September 1, 2002, 27 TexReg 2041; transferred effective September 1, 2004, as published in the Texas Register September 10, 2004, 29 TexReg 8841; amended to be effective November 1, 2007, 32 TexReg 7494

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