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TITLE 25HEALTH SERVICES
PART 1DEPARTMENT OF STATE HEALTH SERVICES
CHAPTER 97COMMUNICABLE DISEASES
SUBCHAPTER FSEXUALLY TRANSMITTED DISEASES INCLUDING ACQUIRED IMMUNODEFICIENCY SYNDROME (AIDS) AND HUMAN IMMUNODEFICIENCY VIRUS (HIV)
RULE §97.134How to Report Sexually Transmitted Diseases

(a) All case reports received by the health authority or the department are confidential as provided by law.

(b) Reporting forms and/or information from all entities required to report should be sent to the local health department director where the physician's office, hospital, laboratory or medical facility is located or, if there is no such facility, the reports should be forwarded to the regional director in the department's health service region office which covers the area where the physician's office, hospital, laboratory, or medical facility is located.

(c) If any individual or entity is unsure where to report any of the diseases mentioned in this subchapter, the reports shall be placed in a sealed envelope addressed as follows: Texas Department of State Health Services, TB/HIV/STD Epidemiology and Surveillance Branch, MC 1873, P.O. Box 149347, Austin, Texas 78714-9347 and the envelope shall be marked "Confidential." The envelope shall be delivered with the seal unbroken to the TB/HIV/STD Epidemiology and Surveillance Branch office for opening and processing of the contents. Additional reporting information can be obtained from the HIV/STD Program website at http://www.dshs.state.tx.us/hivstd/default.shtm.

(d) Reports of STD and/or HIV-exposed infants shall contain all of the information found on the reporting forms specified in §97.133(2) of this title (relating to Reporting Information for Sexually Transmitted Diseases). Forms can be obtained from local health departments and department health service regions; forms shall be provided without charge to individuals required to report. A list of local health departments and department health service region offices that can provide reporting forms is available at http://www.dshs.state.tx.us/hivstd/healthcare/reporting/shtm. Information required on the reporting form shall include (but is not limited to) the following:

  (1) the patient's name, address, age, sex, race, and occupation; the date of onset of the disease or condition; the probable source of infection and the name of the attending physician or dentist; and

  (2) reports of HIV infection or AIDS shall also contain the patient's ethnicity, national origin, and city and county of residence.

(e) Physicians and other persons as specified by §97.132(1), (2), (4), and (5) of this title must submit reports of primary or secondary syphilis by telephone within one working day of determining the diagnosis. All other reports of STD including AIDS and HIV from physicians and other persons as specified by §97.132 of this title must be submitted within seven calendar days of the determination of the existence of a reportable condition.

(f) Any person in charge of a clinical laboratory or other entity as specified by §97.132(3) of this title shall submit syphilis test results within three working days of obtaining the test result and shall submit all other test results within seven calendar days. In addition to required reporting, if, during any calendar quarter, tests for chancroid, Chlamydia trachomatis infection, gonorrhea, HIV infection and syphilis are performed and all test results are negative, the person in charge of reporting for the laboratory shall submit a statement to this effect on or before January 5, April 5, July 5, and October 5 following that calendar quarter.

(g) A health authority shall report each week to the department all cases reported to the authority during the previous week of STD, including HIV infection and AIDS, using electronic or paper reports. Information on how to submit electronic reports can be obtained from the TB/HIV/STD Epidemiology and Surveillance Branch through an email request to HIVSTDreporting@dshs.state.tx.us. Paper reports should be mailed to the Texas Department of State Health Services, TB/HIV/STD Epidemiology and Surveillance Branch, MC 1873, P.O. Box 149347, Austin, TX, 78714-9347.

(h) A local health department director or regional director shall forward to the department at least weekly all reports of cases received by him/her. Transmittal may be by mail, courier or electronic transmission.

(i) If reporting by electronic transmission, including facsimile transmission by telephone, the same degree of protection of the information against unauthorized disclosure shall be provided as those of reporting by mail or courier transmittal. The department shall, before authorizing such transmittal, establish guidelines for establishing and conducting such transmission.


Source Note: The provisions of this §97.134 adopted to be effective January 1, 1999, 23 TexReg 12669; amended to be effective August 5, 2001, 26 TexReg 5819; amended to be effective January 1, 2010, 34 TexReg 9445

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