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TITLE 19EDUCATION
PART 1TEXAS HIGHER EDUCATION COORDINATING BOARD
CHAPTER 9PROGRAM DEVELOPMENT IN PUBLIC TWO-YEAR COLLEGES
SUBCHAPTER KTECH-PREP PROGRAMS AND CONSORTIA
RULE §9.206Evaluation of the Tech-Prep Programs and Consortia

(a) Board staff shall evaluate each Tech-Prep consortium to determine the success of the consortium's Tech-Prep programs and activities. The evaluation must include:

  (1) an assessment of the consortium's performance measures during the past year in comparison to the goals and objectives stated in the five-year plan contained in the consortium's grant application to the board;

  (2) an identification of any concerns the board has regarding the consortium's performance;

  (3) recommendations for improvement by the consortium in the next year; and

  (4) an assessment of compliance with §9.205 of this title (relating to Consortium Responsibilities).

(b) Board staff shall provide each consortium with a written report on the results of the evaluation. A consortium shall respond to any finding in a manner determined by Board staff within thirty (30) days of the receipt of the report.

(c) The board shall evaluate each tech prep consortium annually. At least once every four years, or more frequently as indicated in subsection (e) of this section, the annual evaluation shall be conducted on-site.

(d) Not later than November 1 of each year, the Board staff shall provide a written report to each Tech-Prep consortium with the results of all evaluations and follow-up actions. The report must:

  (1) contain the findings, concerns, and recommendations resulting from the evaluation required under subsection (a) of this section;

  (2) communicate to the consortium the results of the board's evaluation, specifically including the elements required by subsection (a) of this section;

  (3) include those areas in which the consortium has made improvement in meeting the federal performance measures, or steps which the consortium should take to improve its performance;

  (4) identify best practices of the Tech-prep consortia; and

  (5) include any actions taken by Board staff.

(e) If a consortium fails to meet two or more of the performance measures in their evaluation, Board staff may conduct a technical site visit. As part of the technical site visit, the consortium shall provide to Board staff any additional documentation needed for a review of the following activities:

  (1) Increasing secondary and/or postsecondary participation rates;

  (2) Past and present marketing efforts to increase participation rates;

  (3) Opportunities for professional development for teachers, counselors, and administrators;

  (4) Career exploration activities for students;

  (5) Current articulation agreements between and among public schools and institutions;

  (6) Current Strategic Continuous Improvement Plan as described in §9.205(1) of this title;

  (7) Use of funds;

  (8) Support and opportunities for participation by member institutions and public schools; and

  (9) Operation of the consortium within all the bylaws of the organization. Compliance with all by-laws shall by certified by the consortium governing board chair as part of the annual application to the Coordinating Board.

(f) Within thirty (30) days of the technical site visit, Board staff shall provide a final evaluation of the consortium's programs and activities. If a consortium fails to meet the performance measures set out in subsection (a) of this section, Board staff shall provide assistance to the consortium governing board in developing a revised Strategic Continuous Improvement Plan. The revised Plan shall set requirements with reasonable deadlines for the purpose of assisting the consortium in meeting performance measures.

(g) Board staff shall monitor the consortium's performance of the revised Plan for six (6) months. If the consortium fails to comply with the requirements of the revised Plan, the Commissioner may determine that a consortium shall be reorganized, consolidated, or abolished as follows:

  (1) If the consortium fails to improve its performance relating to participation rates, the Commissioner may require the consortium to reorganize or require the consolidation of the consortium with an existing, high-performing consortium;

  (2) If the consortium fails to improve its performance for appropriate and timely expenditure of Tech-Prep funds and maintenance of accurate time distribution records, the Commissioner may require the consortium to be abolished and a new consortium, or consortia, be established to serve the area; and

  (3) If the consortium fails to improve its performance for operation within the organization's established bylaws, the Commissioner may require the consortium to be abolished and a new consortium, or consortia, be established to serve the area.


Source Note: The provisions of this §9.206 adopted to be effective August 15, 2006, 31 TexReg 6331; amended to be effective November 25, 2009, 34 TexReg 8325; amended to be effective November 29, 2011, 36 TexReg 8014

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