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RULE §22.201Satisfactory Academic Progress

(a) To the extent funds are available, students may receive continuation awards if they meet the satisfactory academic progress requirements outlined in this section.

(b) To qualify for an award in a subsequent year, each recipient of the Top 10 Percent Scholarship shall meet the following academic progress requirements as of the end of his or her most recent academic year. Exceptions to these requirements can only be made in keeping with the provisions of subsection (e) of this section:

  (1) complete at least 75 percent of the hours attempted in his or her most recent twelve-month academic year, as determined by institutional policies;

  (2) complete at least 30 semester credit hours in his or her most recent twelve-month academic year; and

  (3) maintain an overall grade-point average of at least 3.25 on a four-point scale or its equivalent for all coursework completed at his or her current institution of higher education (or maintain a 3.00 on a four-point scale at the end of the sophomore and junior years if holding a declared major in a shortage area at the end of those years). A recipient who does not meet the academic progress requirements of his or her institution may not receive an award until the institution has determined that the student has raised his or her academic performance and program requirements have been met.

(c) A grant recipient who is below program grade-point average requirements as of the end of a spring or summer term may appeal his or her grade-point average calculation if he or she has taken courses previously at one or more different institutions. In the case of such an appeal, the current institution (if presented with transcripts from the previous institutions) shall calculate an overall grade-point average, counting all classes and grade points previously earned. If the resulting grade-point average exceeds the program's academic progress requirement, a student may receive an award in the following fall term.

(d) A student's eligibility for a Top 10 Percent Scholarship ends four years from the start of the semester or term in which the student received his or her initial award unless he or she has been granted a hardship extension by the institution in accordance with subsection (e) of this section, or has completed a bachelor's degree, whichever occurs first.

(e) In the event of a hardship or for other good cause, the Program Officer at an eligible institution may allow an otherwise eligible person to receive a Top 10 Percent Scholarship award while the student's grade-point average, completion rate, and/or number of completed hours fall below the satisfactory academic progress requirements of subsection (b) of this section. Such conditions may include, but are not limited to:

  (1) a showing of a severe illness or other debilitating condition that may affect the student's academic performance;

  (2) an indication that the student is responsible for the care of a sick, injured, or needy person and that the student's provision of care may affect his or her academic performance; or

  (3) the requirement of fewer than twelve hours to complete one's degree plan.

(f) The Program Officer may grant an extension of the four-year limit found in subsection (d) of this section in the event of hardship, but no student may receive more than four awards. Documentation justifying the extension must be kept as a part of the student's record. The institution must identify each student granted an extension and the length of the extension so that Board staff can appropriately monitor each student's period of eligibility.

(g) Each institution shall adopt a hardship policy under this section and have the policy available in writing in the financial aid office for public review upon request.

Source Note: The provisions of this §22.201 adopted to be effective March 2, 2009, 34 TexReg 1431; amended to be effective May 29, 2012, 37 TexReg 3807

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