|(a) A community/junior or technical college, as soon as practicable,
shall at a minimum refund mandatory fees and tuition in excess of the minimum
tuition collected for courses from which the students drop or withdraw, according
to the following schedule. For courses which meet on what the college considers
a regular schedule, class days refer to the number of calendar days the institution
normally meets for classes, not the days a particular course meets. For courses
which meet on an unusual or irregular schedule, the college may exercise professional
judgement in defining a class day. The indicated percentages are to be applied
to the tuition and mandatory fees collected for each course from which the
student is withdrawing. The college may not delay a refund on the grounds
that the student may withdraw from the institution or unit later in the semester
or term. The institution may assess a nonrefundable $15 matriculation fee
if the student withdraws from the institution before the first day of classes.
(1) Coordinating Board approved semester-length courses for
which semester credit hours are awarded:
(A) A 100% refund is to be made for courses dropped prior to
the first class day.
(B) During the fall or spring semester or comparable trimester:
(i) during the first 15 class days, 70%;
(ii) during the 16th through 20th class days, 25%;
(iii) after the 20th class day, none; and
(C) Six-week summer semester:
(i) during the first five class days, 70%;
(ii) during the sixth and seventh class days, 25%;
(iii) after the seventh class day, none.
(2) For flex entry and non-semester-length courses with a census
date other than the 12th class day (fourth class day for a six-week summer
(A) prior to the first class day, 100%;
(B) after classes begin, see table:
(b) A community/junior or technical college must follow the
applicable refund policy outlined in subsection (a)(1) and (2) of this section
for courses associated with any program which is approved for Title IV federal
funding. The institution may determine a refund policy for any other program.
(c) Prior to the census date, community and technical colleges
may allow hours to be dropped and re-added without penalty to the student
if the exchange is an equal one. When the charges for dropped hours are greater
than for the hours added, the refund policy outlined above is to be applied
to the net charges being dropped. If the charges for hours being added exceed
the charges for hours being dropped, the student must pay the net additional
(d) Separate withdrawal refund schedules may be established
for optional fees such as intercollegiate athletics, cultural entertainment,
parking and yearbooks.
(e) A community/junior or technical college shall refund tuition
and fees paid by a sponsor, donor, or scholarship to the source rather than
directly to the student who has withdrawn if the funds were made available
through the institution.
(f) A community/junior or technical college may terminate student
services and privileges, such as health services, library privileges, facilities
usage, and athletic and cultural entertainment tickets when a student withdraws
from the institution.
(g) If a student withdraws because the student is called into
active military service, the institution, at the student's option, shall:
(1) refund the tuition and fees paid by the student for the
semester in which the student withdraws;
(2) grant a student, who is eligible under the institution's
guidelines, an incomplete grade in all courses by designating "withdrawn-military"
on the student's transcript; or
(3) as determined by the instructor, assign an appropriate
final grade or credit to a student who has satisfactorily completed a substantial
amount of course work and who has demonstrated sufficient mastery of the course
|Source Note: The provisions of this §21.5 adopted to be effective December 26, 1995, 20 TexReg 10595; amended to be effective September 13, 1996, 21 TexReg 8504; amended to be effective November 26, 1997, 22 TexReg 11358