| (a) To apply for an exemption, the student must complete the full application packet for the Texas Air or Army National Guard/ROTC Exemption Program and submit it to a recruiter or to a full, assistant or associate professor of military or aerospace science at a participating ROTC institution by the deadline designated by the institution for which he/she wishes to receive an exemption award. The packet includes an exemption program application, an essay form, a listing of extracurricular activities and an official transcript (including all but the current term's grades) from the most recent school attended. (b) If the packet is given to a professor, the professor will review it for completeness and forward it to a recruiter. (c) The recruiter will check the application packets for completeness, pre-screen applicants for their acceptability for the National Guard and forward paperwork for applicants passing the pre-screening process to the relevant institutions as soon as possible, but no later than May 1. (d) The selection committee at the institution will review applications and rank applicants according to a set of criteria developed by the Board and the Adjutant General's Office. (e) Top candidates will be asked to sit for at least one interview, to be conducted using a set of questions provided by the Board and Adjutant General's Office. (f) By May 15, the selection committee will finalize its decisions and send the Board an Order of Merit List certified by the institution's program officer. (g) Selected students will be notified by the program officer of their awards pending successful induction into the Texas National Guard. (h) Once selected students are inducted into the Texas National Guard, the program officer and the students are to sign the exemption program contracts, finalizing the award process. (i) No school may add students to its Order of Merit List after May 15, but if a top-ranked student fails to use an offered award, the school may offer his/her award to an alternate from its May 15 listing. If no additional alternates are on the list, the award will be reallocated to another institution. |
