Institutions of higher education shall submit current data
to the Board for the following reports:
(1) Facilities Inventory.
(A) Periodic Review. Institutions shall report a record
of all property, buildings, and rooms occupied or in the control of
an institution in a format specified by the Board.
(i) The inventory of facilities shall be updated on
an ongoing basis.
(ii) The inventory is subject to periodic audits.
(iii) The inventory shall be certified by the institution
annually on or before November 1, or as specified by the Board.
(B) Use. The Board shall use the data reported in the
facilities inventory to evaluate project applications, perform facilities
audits, to determine compliance with Board Standards, and other required
or requested analyses. The facilities inventory shall be used to complete
the following reports as required by this section:
(i) the Space Projection Model;
(ii) calculation of Campus Condition Index Value; and
(iii) calculation of classroom and class lab utilization.
(2) Facilities Development Reports.
(A) Facilities Development Plan (MP1). On or before
July 1 of every year, beginning in 2004, an institution shall submit
an update to its Facilities Development Plan (MP1) on file with the
Board, as required by Texas Education Code, §61.0572(b)(4). In
every even-numbered year, the Board shall provide Facilities Development
Plan data to the Bond Review Board for inclusion in the Capital Expenditure
Report. This report may include planned maintenance, facilities adaptation,
and deferred maintenance projects. The data may be used by the Board
to respond to legislative requests, predictions of future space need,
and similar analyses. The report shall include projects that are planned
or may be submitted to the Board within the next five years, regardless
of funding source:
(i) new construction projects $1,000,000 or more;
(ii) repair and rehabilitation projects $1,000,000
(iii) information resource projects that cumulatively
would total $1,000,000 or more in one year;
(iv) property purchases that cumulatively would total
$1,000,000 or more in one year. (The actual property address or location
for individual property acquisitions may be, but are not required
to be, identified in a single proposed project entitled "property
acquisitions" with a total cost of all purchases or acquisitions projected
over the reporting period.)
(v) the funding source for any planned project identified
in clauses (i), (ii), (iii), and (iv) of this subparagraph; and
(B) Campus Condition Report. Annually, institutions
shall provide their Campus Condition Report as supplied to their Governing
(3) Project Status and Tracking Reports.
(A) Annually, on or before November 1, institutions
shall report the status of all reviewed projects to the Board. Reporting
to the Board on an annual basis shall cease after the construction
project is placed into service and included in the Facilities Inventory
Report, or the property acquisition is completed, or the renovation
shall be reported to be complete. The report shall include, but is
not limited to:
(i) submitted and actual project cost;
(ii) submitted and actual building cost;
(iii) submitted and actual GSF;
(iv) submitted and actual NASF;
(v) submitted and actual E&G NASF;
(vi) submitted and actual source(s) of funding; and
(B) If the actual costs, square footage, or source(s)
of funding changed to the point where the project is no longer compliant
with the applicable rules standards for that project type, the Board
may submit notifications in accordance with Texas Education Code §61.0572
(pertaining to real property acquisitions) and Texas Education Code §61.058
(pertaining to new construction, and repairs/renovations).
(C) In order to collect costs to determine valid cost
standards, institutions shall provide actual building type, building
cost, designation of new construction or repair and renovation, GSF,
NASF, and E&G NASF for completed projects over $4 million and
less than $10 million.
|Source Note: The provisions of this §17.101 adopted to be effective August 15, 2004, 29 TexReg 7694; amended to be effective August 21, 2005, 30 TexReg 4648; amended to be effective May 16, 2006, 31 TexReg 3872; amended to be effective August 15, 2007, 32 TexReg 4974; amended to be effective November 29, 2010, 35 TexReg 10501; amended to be effective August 15, 2013, 38 TexReg 5074; amended to be effective September 4, 2014, 39 TexReg 6853