: Texas Administrative Code

Texas Administrative Code

TITLE 13	CULTURAL RESOURCES
PART 1	TEXAS STATE LIBRARY AND ARCHIVES COMMISSION
CHAPTER 7	LOCAL RECORDS
SUBCHAPTER C	STANDARDS AND PROCEDURES FOR MANAGEMENT OF ELECTRONIC RECORDS
RULE §7.75	Security of Electronic Records

(a) Local governments must implement and maintain an electronic records security program for office and storage areas that:

(1) ensures that only authorized personnel have access to electronic records;

(2) provides for backup and recovery of records to protect against information loss;

(3) ensures that personnel are trained to safeguard confidential electronic records;

(4) minimizes the risk of unauthorized alteration or erasure of electronic records; and

(5) documents that similar kinds of records generated and stored electronically are created by the same processes each time and have a standardized retrieval approach.

(b) A duplicate copy of essential records and any software or documentation required to retrieve and read the records must be maintained in a storage area located in a separate building from the building where the records that have been copied are maintained.

(c) For records stored on rewritable electronic media, the system must ensure that read/write privileges are controlled and that an audit trail of rewrites is maintained.

Source Note: The provisions of this §7.75 adopted to be effective March 12, 1993, 18 TexReg 1271; amended to be effective October 2, 1995, 20 TexReg 7484.

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