A purchasing entity that wishes to participate in, sponsor, conduct,
or purchase under a cooperative purchasing arrangement must:
(1) Ensure that the purchasing entity has sufficient legal
authority to participate in and is not otherwise legally prohibited from participating
in the cooperative purchasing arrangement;
(2) Obtain official action by the governing body or chief executive
officer that authorizes participation in the cooperative purchasing arrangement;
(3) File a copy of such authorization with purchasing entity
that originated the specific cooperative purchase or cooperative purchasing
arrangement;
(4) Execute a written agreement with the lead purchasing entity
or members of the cooperative purchasing arrangement that complies with §
391.231 of this chapter;
(5) Ensure that the proposed use of goods or services purchased
through a cooperative purchasing arrangement is for a proper public or corporate
purpose of the entity;
(6) Issue a properly executed purchase order or instrument
for goods or services under the cooperative purchasing arrangement;
(7) Inspect and receive goods or approve and accept services
or deliverables; and
(8) Pay for good or services ordered under the cooperative
purchasing arrangement.
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